Construction Project Manager

Challenge

Wechner Wärmepumpen GmbH is a medium-sized trade company from Peiting in Germany. They specialize in efficient heat pumps and modern home technology, air conditioning and electrical engineering for new builds and renovations.

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They manage more than 100 projects simultaneously, from the initial enquiry to the offer, the application for funding and the implementation. Before using the skybow software solution, this large amount of data, customers and construction sites was very difficult to manage.

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This led to various problems in project management:
❌ Capacity planning based on gut feeling.
❌ On-time delivery on the construction sites suffered as a result, so that desired deadlines couldn't be met.
❌ The working method was purely reactive.
❌ No standardized process, so that every customer was handled differently.

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Why is skybow the best fit?

The team at Wechner Wärmepumpen GmbH has been working with Microsoft 365 for several years, so the tools in the M365 suite are well established in the company and familiar to users. They were therefore looking for a software solution that would integrate seamlessly into the existing tool landscape.

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They also wanted a software solution that mapped their established process. The team didn't want to adapt to the predefined process of a standard tool.

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For this, skybow offers the perfect solution:
✅ A familiar interface and 100% integrated into Microsoft 365.
✅ Thanks to the versatility of SharePoint, interfaces to other systems are possible.
✅ The solution is responsive and can be used on a mobile basis on the construction site.
✅ The lived process can be built completely customized without a long development time.
✅ The solution can be flexibly adapted to changing needs at any time and without great effort.

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In addition, Wechner Wärmepumpen GmbH benefited from the process expertise of skybow and its partner ComCoLabs in the development of the Construction Project Manager. The requirements were scrutinized and processes optimized. The result wasn't only a new software tool, but also a process optimized by experts tailored to their needs.

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Government funding for development

Another advantage was the opportunity to have the development of the skybow solution funded as part of various programmes for the digitalization of companies in Germany. The funding was applied for together with a consultant recommended by skybow. skybow provided significant support throughout the entire process.

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"Thanks to the funding, we were reimbursed €30,000 of the development costs. Without this funding, we wouldn't have been able to digitize our processes to this extent. skybow solutions are perfect for this. I can only recommend it.", Anna Barnickel (CEO, Wechner Wärmepumpen GmbH)

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How ComCoLabs solved the challenge with skybow

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To address the challenges of Wechner Wärmepumpen GmbH, our partner ComCoLabs leveraged the power of SharePoint and the skybow SolutionStudio. The team built a solution to transform manual, inefficient processes into streamlined and partly automated workflows. Here's how they did it:

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📂 skybow Dossier

The skybow dossier feature is used for inquiries and projects. A master-detail relationship is created from the low-code platform in SharePoint without the need for programming. This helps to link various detail lists and libraries to a master list.

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As a result, all existing information, emails, deadlines and documents relating to a job or project can be stored in the Construction Project Manager Solution in a central overview. So everything can be found quickly and easily in one place.

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🤖 Smart Automations

Various automations were created with the help of skybow Automation Actions. No programming knowledge is required for this. These can be easily configured via drag & drop and a low-code wizard. In the Construction Project Manager, the automations are used to relieve the team of tedious manual tasks and make the process more efficient.

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For example, depending on the phase an order is in,

• standardized Microsoft Planner tasks are created,
• e-mails from Outlook are sent,
• reminders in Microsoft Teams are created,
• folder structures or documents are created and filed

and much more. These automations are triggered either by a button click, by an event or scheduled.

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"These automations help us to work much faster. They finally relieve my team of a lot of small but time-consuming tasks.", Anna Barnickel (CEO, Wechner Wärmepumpen GmbH)

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The Construction Project Manager

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The Construction Project Manager offers a powerful suite of features. It increases efficiency, improves visibility, and saves costs, leading to higher productivity and streamlined processes.

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✅ Standardized Process

‍There is finally clarity about the processes in the company. They know exactly what the processes are and what needs to be done. This will also help the team in the future when further developing the tool and selecting additional software solutions.

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In addition, the processes now work much more efficiently and quickly. This means that more orders can be accepted and processed. As a result, the company can also grow faster economically.

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"Without skybow's sophisticated solution, we wouldn't have been able to handle the large number of orders last year. We wouldn't want to be without the solution.", Anna Barnickel (CEO, Wechner Wärmepumpen GmbH)

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✅ Capacity planning
Thanks to the Construction Project Manager, detailed and simple capacity planning is now possible across all projects and construction sites. The deployment of tradespeople can be planned with maximum efficiency. Desired dates can be scheduled together with the customer. Deadlines can also be adhered to - an important USP in the trades.

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✅ Centralized data storage
In the Construction Project Manager, all data, documents and information on the orders are available centrally. All employees can access it anywhere and at any time - whether in the office or on the construction site. This allows projects to be processed in a more structured and faster way. Every employee is always up to date and knows what needs to be done next.

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