Yard Management System in SharePoint

Challenge

Many logistics teams face significant hurdles due to inefficient manual yard operations. Spreadsheets and paper logs for tracking lead to delays and inaccuracies. Routine tasks such as scheduling and check-ins become time-consuming and prone to errors.

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Challenges of manual yard management:

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❌ Poor visibility:
Without real-time tracking, managers rely on outdated information. As a result, problems are not recognized and prevented.

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❌ Resource mismanagement:
Insufficient transparency leads to inefficient allocation of resources. As a result, equipment and personnel are underutilized or overloaded. This increases costs and reduces efficiency.

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❌ Compliance and safety risks:
Complying with industry regulations and keeping accurate records is complex.Manual processes require additional documentation.

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❌ Scalability issues:
As organizations grow, the management of vehicles, equipment and employees becomes increasingly complex. Manual processes can hardly be scaled, whichmeans that the process has to be constantly adapted.

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Why is skybow the best fit?

The skybow Solution Studio is ideally suited for modernizing, digitalizing and automating internal manual processes. It provides the perfect basis for mapping existing, customized processes. The solutions can also be used on mobile devices. This is fundamentally important for yard management.

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That’s why SharePoint in combination with the skybow Solution Studio provides the perfect basis for a powerful yard management tool. The flexibility of this combination allows to create a centralized platform for managing all yard operations. In addition it integrates seamlessly with existing systems.

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Solutions built with skybow Solution Studio are perfectly integrated into Microsoft 365. This means that the tools of the M365 suite can be integrated into the yard management processes. This enables intelligent automation that eliminates sources of error and increases efficiency.

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skybow Solution Studio's unique deployment feature allows the solution to be continuously expanded and improved. This means that the yard management solution can continue to evolve and is easily scalable. New processes can also be integrated into the solution with little effort.

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How WIZSP solved the challenge with skybow

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To address the significant challenges the clients face, our partner in Greece WIZSP leveraged the power of SharePoint and the skybow SolutionStudio. The team built a solution to transform manual, inefficient processes into streamlined, automated workflows.

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Automation and Real-Time Tracking:
Through the skybow Solution Studio, WIZSP implemented advanced automation actions resulting in smart automated workflows and real-time tracking capabilities.This enables to automate scheduling, check-ins, documentation, and other routine tasks. This feature significantly reduces errors and delays.

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Streamlined Processes
With the help of the skybow Solution Studio, existing processes can be streamlined and modernized. This creates standards and makes them more efficient. This is also an important step towards workflow automatization. The yard management solution helps to keep an eye on processes at all times. It simplifies the onboarding of new employees. This is possible though unique features such as Process Steps and many other process management functions.

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Enhanced Visibility and ResourceManagement:
WIZSP integrated dashboards and reporting tools within the SharePoint solution to provide enhanced visibility into yard operations. This allows managers to monitor activities in real time, ensuring optimal resource allocation. By having a clear view of equipment and personnel usage, you can reduce costs and improve productivity.

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Single Source of Truth:
Thanks to the dossiers in skybow Solution Studio, intelligent master-detail-relationships can be created without programming. Each element in the Yard Management Solution has a dossier. All data, information and documents are centralized in it. They are available to everyone who has access to them. The days of endless searching for the needed information are finally history.

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The Yard Management Solution

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The Yard Management System offers a powerful suite of features. It increases efficiency, improves visibility, and saves costs, leading to higher productivity and streamlined processes.

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✅ Real-time Tracking:
You are able to monitor yard activities in real time. This enhances operational transparency, giving an up-to-date view of all ongoing processes. The real-time tracking helps in making timely decisions and addressing issues promptly.

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✅ Automated Workflows:
Replacing manual processes with automated workflows reduces errors and increases efficiency. The solution automates routine tasks, freeing up valuable time for staff to focus on strategic activities. The automation ensures that processes are consistent and reliable.

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✅ Resource Optimization:
The Yard Management System provides tools to efficiently allocate resources and equipment. This way you are able to minimize downtime and maximize productivity. It ensures that all equipment and every staff member is utilized to their full potential.

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✅ Data-Driven Insights:
The Yard Management System provides comprehensive data analytics to make informed decisions and improve your operations. The solution collects and analyzes data from various yard activities. It presents actionable insights through intuitive dashboards and reports. These insights help identify bottlenecks, forecast future needs, and continuously improve strategies.