Why Ignoring SharePoint's Power is Costing Your Business Thousands

If your company is already using Microsoft Teams or the Microsoft 365 Suite, you’re already relying on SharePoint – even if you don’t realize it.

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Yet, for many organizations, SharePoint is either underutilized or merely seen as a file storage system, essentially serving as a digital replica of outdated file servers.

This approach overlooks SharePoint’s immense potential.

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Companies often spend significant sums on external software tools to digitize their workflows and processes, not realizing that SharePoint can handle a majority of these tasks. By using the tools you already have, you can save money, streamline processes, and unlock a powerful platform for digitization and modernization.

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This blog post explores the incredible possibilities SharePoint offers for digitizing and modernizing manual or paper-based processes. Discover why SharePoint is the perfect solution for transforming your workflows and how you can start making the most of its capabilities today.

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You can find all the explanations and examples from this blog post plus many other facts worth knowing about digitalisation with SharePoint in this video.

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What Makes SharePoint the Perfect Platform for Workflow Transformation?

SharePoint is a top choice for businesses seeking to modernize their processes for several compelling reasons.

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Firstly, its seamless integration with Microsoft 365 makes it an invaluable asset. SharePoint works effortlessly with other Microsoft tools such as Teams, Word, Excel, PowerPoint, and more. This integration enables you to transform these familiar tools into a unified workflow hub, simplifying collaboration and efficiency.

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Another major advantage of SharePoint is its ability to streamline onboarding. Since teams are already accustomed to Microsoft tools, adapting to workflows built on SharePoint becomes significantly easier and quicker. This reduces training time and ensures smoother transitions.

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Finally, SharePoint stands out for its top-notch security features. By ensuring that all data remains within your company’s environment, SharePoint addresses critical IT security concerns. This makes it a trusted platform for IT security teams, who can rely on its robust measures to safeguard sensitive information.

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Start Small and Scale Big

One of SharePoint’s most valuable attributes is its ability to grow alongside your business. Its scalable solutions allow you to begin with simple workflows and gradually expand to handle more complex processes as your needs evolve.

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Whether your company is small or large, SharePoint adapts seamlessly to both the size of your organization and the intricacy of your requirements.

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Another advantage is SharePoint’s customizable workflows, which set it apart from many standard software tools. Instead of forcing your team to adjust their methods to fit a rigid tool, SharePoint allows you to mold it to align with your existing processes.

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This flexibility ensures higher user adoption because employees are not required to learn entirely new workflows, making transitions smoother and more efficient.

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Empowering Non-Technical Users and Developers

SharePoint’s flexibility makes it a powerful tool for both technical and non-technical users:

For those without a technical background, low-code tools like the skybow Solution Studio or Power Apps allow users to build and manage workflows without needing to write a single line of code. This independence reduces reliance on developers, empowering teams to create solutions tailored to their needs.

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Such low-code tools for SharePoint can also dramatically increase the speed of digitization in your company. It's the small everyday processes that achieve the greatest efficiency gains through modernization and automation. Having all of these digitised by central IT or external service providers would cost too much time and resources. But employees in all areas can do this themselves. This reduces the workload of your IT, saves costs, makes them more efficient and gets them through the digital transformation faster.

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For developers, SharePoint remains an invaluable platform. Its developer-friendly environment enables deep customization, including the use of custom development, APIs, and external integrations to handle complex business requirements. This versatility ensures that even the most intricate workflows can be effectively managed.

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Additionally, the integration of low-code tools facilitates faster prototyping, streamlining the process of creating and refining solutions. This speed enhances communication between departments, as prototypes can be quickly built, tested, and adjusted based on feedback. This ensures that the final product meets the specific needs of the organization.

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Checklist for Using SharePoint Effectively

1. Assess Your Needs:
   Identify processes that will benefit from digitization.
2. Leverage Existing Tools:
   Use tools like Teams, OneNote, and Planner as part of your workflows with the help of SharePoint.
3. Start Small:
   Start with simple workflows and then venture into more complex ones. You can also expand on existing simple workflows.
4. Use Low-Code Solutions:
   Explore tools like the skybow Solution Studio or Power Apps to make the digitalization of processes accessible to non-technical users, reduce the workload of your IT and master the digital transformation more quickly.
5. Train Your Team:
   Provide good training for end users to ensure smooth adoption.
6. Monitor and Improve:
   Continuously enhance your workflows as your business grows.

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Why SharePoint Is Your Best Choice

To sum it up, SharePoint is a cost-effective, secure, and flexible platform for digitizing your workflows. Whether you’re a developer or a non-technical user, SharePoint offers solutions tailored to your needs.

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Key takeaways:

• It integrates seamlessly with Microsoft 365 tools you’re already using.
• User-friendly and scalable for businesses of all sizes.
• Supports both low-code and custom development.
• Ensures data security within your organization.
• Saves money by leveraging existing investments in Microsoft tools.

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Don’t let SharePoint’s potential go to waste.

Start small, dream big, and transform your workflows today! 🚀

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